South Pole Ice Core

MEETINGS

2016 South Pole Ice Core Science Meeting

September 19-20, 2016
La Jolla Beach and Tennis Club (lodging at La Jolla Shores Hotel)
La Jolla, California


Overview  |   Deadlines  |   Agenda  |   Registration  |   Talks  |   Posters  |   Meeting Venue  |   Lodging  |   Travel

Overview

The 2016 South Pole Ice Core science meeting will be on September 19-20 in La Jolla, CA. The meeting will be restricted to funded PIs and their staff and students, and to PIs who have South Pole Ice Core proposals pending at NSF.

The meeting itself will be held in the Walnut Room of the La Jolla Beach and Tennis Club, whereas the overnight lodging will be at the La Jolla Shores Hotel. The La Jolla Beach and Tennis Club and the La Jolla Shore Hotel are next to one another so no transportation is needed to get between the two.

When you check into the La Jolla Shores Hotel, you should receive a key to your room and also a key that will get you into the Beach & Tennis Club. Access the Beach & Tennis Club by the gate just south of the Shores Hotel (across from the driveway into the Shores courtyard). Walk south through the parking lot to the main entrance and ask where the La Sala room is located. The last page of the attached handout contains a map.

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Deadlines


Aug 21 - Last day to register for meeting at $100 price point
  - Last day to submit abstracts for talks/posters (see below for more info)
  - Last day to reserve a hotel room at the group rate at the La Jolla Shores Hotel (see below for more info)
   
Aug 31 - Last day to register for meeting at $150 price point (no talks/posters will be accepted)

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Agenda

The AGENDA FOR THE MEETING is now available to download. This version of the agenda does not contain the talk and poster abstracts. If you registered to attend the meeting, you have received an email from Joseph Souney that contains the version of the agenda/meeting handout that contains the abstracts.

** We will NOT be distributing printed, or electronic, copies of the meeting handout. If you would like to have a printed copy of the meeting handout with you during the meeting you must print it out AND BRING IT WITH YOU TO THE MEETING. **

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Registration

Registration for the meeting closed on August 31. If you have any questions, contact Joseph Souney.

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Talks

You may submit a request to give a talk at the meeting. The South Pole Ice Core science committee will ultimately decide on the talks that are accepted for the meeting. The deadline for requesting a talk is SUNDAY, AUGUST 21. Abstracts submitted after August 21 will not be considered.

To submit an abstract for a talk, complete the registration form.

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Posters

You may submit a request to present a poster at the meeting. Because we are limited in the number of posters that we can accommodate at the La Jolla Shores Beach and Tennis Club, and because we anticipate potentially more posters than we can accommodate, we are instituting the following policy for the posters: if you are interested in presenting a poster at the meeting, you must submit a poster abstract, via the registration form, by SUNDAY, AUGUST 21. Once we receive all of the poster abstracts we will determine whether we can accommodate them all. If we can't accommodate all of the poster requests, posters with topics that are South Pole Ice Core specific will take priority over non-South Pole Ice Core specific posters.

Posters must be PORTRAIT STYLE and no larger than 36" WIDE (x 60" TALL). Posters will be posted on easels. Also, each poster will have an assigned easel, so if you arrive to the meeting with a poster that you didn't tell us about we won't be able to accommodate it.

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Meeting Venue

The meeting is in the Walnut Room of the La Jolla Beach and Tennis Club (not at the Scripps Seaside Forum).

La Jolla Beach and Tennis Club
2000 Spindrift Drive
La Jolla, CA 92037
http://www.ljbtc.com/

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Lodging

Although the meeting is physically being held at the La Jolla Beach and Tennis Club, the lodging for the meeting is at the La Jolla Shores Hotel.

La Jolla Shores Hotel
8110 Camino Del Oro
La Jolla, CA 92037
(800) 237-5211
http://www.ljshoreshotel.com

You need to make your own reservations directly with the Hotel Reservations Department at (800) 237-5211. Please refer to the "SPICECORE SCIENCE MEETING" when making reservations. The group rate is $169.00 plus tax.

The "cut-off date" for accepting reservations into this room block is SUNDAY, AUGUST 21. Reservation requests received after 5:00pm local time at the Hotel on the cut-off date will be accepted on a space and rate availability basis.

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Travel

People need to arrange for their own travel from the airport to/from the hotel. We have been told that a taxi ride from San Diego International Airport (SAN) to La Jolla Shores is about $50.00. There are also shuttles that stop at multiple hotels that may be less expensive (http://www.san.org/Parking-Transportation).

Alternatively, we have a ride-sharing board for those of you who are renting cars and can offer rides to others or who need a ride, or for those of you who want to share a cab ride:
http://tinyurl.com/j9xmav8

The La Jolla Shores Hotel and the La Jolla Beach and Tennis Club are right next to one another so no transportation is needed to get between the two.

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